News

19th February 2008
IS IT TIME TO 'E' YOUR PAYSLIPS?

Is it time to ‘e’ your payslips?

Demand for electronic payslips is becoming increasingly popular as organisations strive to give employees 24/7 access to salary information and to reduce expenditure on payroll print and distribution. But how do you make the move to an e-payslip, without undergoing lengthy implementations? Here, Prolog Print Media offer advice on e-payslips and introduce their Webcare e-payslip solution.

Starting the transition to e-payslips

When considering full or partial implementation of e-payslips it helps to think through a range of questions such as;

· Who you want to offer e-payslips too? Does every employee have internet access at work or home?
· What information you want to offer? Is it just payslips or P60s and P11Ds
· When will you move to e-payslips and is a mixture of online and printed payslip needed?

Talking to Prolog Print Media for professional support during this planning process can be invaluable, helping to avoid costly learning curves.

The Prolog Print Media approach

E-payslips can be hugely beneficial to employer and employee alike, if they form part of a flexible print and online package. To achieve this, Prolog Print Media have developed Webcare an online e-payslip solution, which works with existing payroll systems to give the payroll team an e-payslip without changing current processes.

It starts with the data

Taking your data file, flagged to show which employees require e-payslips and which require printed versions, Prolog Print Media can print payslips and send out in the usual way, and/or upload the information to Webcare. This enables you to securely present and store existing payroll information on the Internet for employees and regional/branch managers to retrieve at the time or a later date.

Employees who opt for e-payslips are notified by email or text message when payslip information is available to view online, they can then see the details by logging in to a secure Verisign website. Those who prefer printed payslips receive them from Prolog Print Media removing the hassle of printing ad-hoc requests from the payroll department.

Is Webcare like self-service?

In providing e-payslips yes, in other ways no. Webcare doesn’t track employee attendance or hold personnel records like many self-service programmes. It does provide a cost effective, user-friendly way of migrating to an online payslip service for companies who don’t want a total employee management package, to change their payroll systems or the financial commitment of self-service.

Is it expensive to implement?

Webcare has been designed to provide a cost effective entry into e-payslips, so much so that the saving on your payroll postage alone should justify migration to the Webcare system. We also believe the multi-channel print and electronic distribution approach saves time and money for companies with employees working in different geographical areas.

For an informal chat about implementing e-payslips call 01246 543000 or email sales@prologprintmedia.co.uk further information and case studies can also be viewed by clicking here 

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