News

17th February 2010
EXPLORING EPAYSLIP MYTHS

In recent years rising postage rates, an increasingly mobile workforce and improved internet access have all fuelled support for electronic payslips. This increased interest has however created a number of myths which we investigate here.

I have to change payroll software systems for e-payslips
You can if you wish too, but it certainly isn’t necessary. Use a software independent service and data files from your existing payroll systems can be delivered as online payslips branded especially for your company.

E-payslips aren’t secure
They can be one of the most secure ways to communicate pay. A traditional payslip in an envelope or a pdf attachment on an email are not secure, as anyone can pick up and view the details. Choose a service which uses a secure web server and requires each employee to log-in to access their pay. This reduces the risk of identity fraud and provides a record of who and when information is viewed or changed.

I don’t think e-payslips will work for everyone
They don’t need to. Communicate with all employees before implementation to establish preferences. Then choose a supplier who offers e-payslips with a print outsourcing option. This will give employees a choice of e-payslips, paper or both and allow you to move forward without printing ad-hoc payslips in-house.

E-payslips are expensive to implement
They don’t need to be. The quickest return on investment can be gained by those who currently post out payslips – the postage savings alone generally covering the cost of moving to an e-payslip service.

The online payslip and outsourcing benefits described in this article can be found in Prolog Print Media’s E-pay service. To learn more click here or call 01246 543000.

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